Privacy Policy
BEYOND JULIUS (referred to as "we," "our," or "us") is committed to respecting and protecting the privacy rights of individuals who interact with us through our beyondjulius.com website, associated portals, when accessing our premises, when using our products and services, or with whom we otherwise communicate.
We are committed to the security and lawful handling of your personal data, adhering to global standards including the General Data Protection Regulation (GDPR), the UK GDPR, and the Ghana Data Protection Act, 2012 (Act 843).
Effective Date: November 2, 2025
1. Scope and Application
This Policy applies to all Personal Data collected from individuals who interact with our Services, including visitors to our websites and portals, our customers and their representatives, suppliers and service providers, visitors to our premises, business prospects, and job applicants.
2. Categories of Personal Data We Process
We collect Personal Data primarily when you interact with us or through automated processes on our Services.
A. Data You Provide Directly
This includes information you provide through forms, correspondence, or in a business context:
Identity & Contact Data: Name, date of birth, postal address, email address, and telephone number.
Professional Data: Company name, job title, and business affiliation.
Transaction Data: Products purchased, billing address, and shipping details.
Correspondence Data: Information contained in your communications with our support or sales teams.
Recruitment Data: If you apply for a role, we process your curriculum vitae, application letter, and other information you provide.
B. Data Collected Automatically
When you interact with our Services, we automatically collect:
Device & Technical Data: IP address, browser type and settings, operating system, and language preferences.
Usage Data: Details of your interaction with our Services, including time spent on pages, links clicked, and session duration.
Tracking Data: Information collected through cookies and similar technologies (see Section 6).
C. Data Collected from Our Physical Premises
To ensure security, we may collect:
Access Records: Dates, times, and locations of your physical access to our facilities.
CCTV Footage: Images and video captured near, entering, or inside our secure facilities.
D. Financial Data
Payment details are processed to complete transactions. We do not store full payment card details on our servers; they are handled by our certified, third-party payment processors.
3. Lawful Basis and Purposes of Processing
We Process your data based on valid legal grounds for the following purposes:
Contract Fulfillment: To provide our services, manage your account, and process orders.
Lawful Basis: Performance of a contract.
Security & Operations: To protect our assets, clients, and maintain our Services' integrity, including using CCTV and access logs.
Lawful Basis: Necessary for our Legitimate Interests.
Service Improvement: To analyze user behavior and enhance our product offering.
Lawful Basis: Necessary for our Legitimate Interests.
Marketing Communications: To provide you with information about products and services, subject to your consent where required.
Lawful Basis: Consent or Legitimate Interests.
Recruitment: To process your job application and assess your suitability.
Lawful Basis: Consent and steps prior to entering a contract.
Regulatory Compliance: To adhere to legal obligations, such as tax and audit requirements.
Lawful Basis: Compliance with a legal obligation.
Where we rely on Legitimate Interests, we have conducted assessments to ensure our business needs are balanced against your data protection rights. You can obtain more information about these assessments by contacting us.
4. Disclosure and Sharing of Your Personal Data
We do not sell your Personal Data. We may share it with:
A. Third-Party Service Providers
We use vendors who process data on our instructions for:
Cloud Hosting & IT: Amazon Web Services (AWS), Hostinger.
Payment Processing: Stripe, Paystack.
Analytics & Marketing: Google Analytics, Meta Technologies.
Communications: Google Meet, Teams, Zoom.
B. Affiliated Entities
We may share data within the BEYOND JULIUS corporate group for internal administration and to provide consistent global service.
C. Other Customers or Partners
We may share your business contact details with other customers for specific business purposes (e.g., to facilitate a connection), but only with your prior consent.
D. Legal and Regulatory Disclosure
We disclose data when required by law, or to protect our rights, property, or safety, or that of our users and the public.
5. Automated Decision-Making and Profiling
We may use automated processing and AI to enhance our Services for personalization, workflow optimization, and fraud detection. We are committed to the ethical use of AI and use compliant tools. We do not make solely automated decisions that produce legal or similarly significant effects concerning you without human intervention. You have the right to obtain human intervention and contest such decisions.
6. Cookies and Tracking Technologies
We use cookies and similar technologies to make our website function correctly, measure performance, and deliver relevant content. You can manage your preferences through our Cookie Settings or your browser.
7. International Data Transfers
As a global entity, your data will be transferred to and stored in locations outside of your country of residence. We take extensive measures to ensure your data remains protected during these transfers by implementing appropriate safeguards as required by applicable law, which may include Standard Contractual Clauses approved by relevant authorities.
8. Data Retention and Security
A. Data Retention
We retain Personal Data only as long as necessary for the purposes outlined, or as permitted by law. Key retention criteria include:
The duration of our ongoing business relationship.
Legal obligations (e.g., transaction data is retained for up to 7 years for audit purposes).
The need to preserve evidence for legal claims.
Specific retention periods for security data like CCTV footage.
B. Data Security
We implement a comprehensive, state-of-the-art security program using industry-standard technical and organizational measures, including encryption, pseudonymization, and strict access controls. Our commitment to security is fundamental, and we continuously evolve our practices to address emerging threats.
9. Your Data Protection Rights
You have the right to:
Access copies of your Personal Data.
Rectify inaccurate or incomplete data.
Erase your data (the "Right to be Forgotten").
Restrict or Object to certain processing.
Data Portability, where applicable.
Withdraw Consent at any time.
To exercise these rights, please contact us using the details in Section 10.
10. Contact Us
For any questions or to exercise your data rights, please contact our dedicated Privacy Office:
Email: privacy.office@beyondjulius.com
Right to Lodge a Complaint
If you are unsatisfied with our response, you have the right to lodge a complaint with the data protection authority in your country of residence. For your convenience, you may contact:
Ghana: Data Protection Commission (DPC).
UK: Information Commissioner’s Office (ICO).
EU: Your local national Data Protection Authority.